Mail systems are notorious for sending messages to “La La land” and are never heard from again. In addition, email viruses are constantly rampant and wreaking havoc. So, if you’re concerned that your message didn’t arrive, you have a good reason to be concerned.
How can you verify that someone has received your message without using the receipt return function and without risking offending that person? What other options are available to ensure that your message is received?
If you think that your message didn’t arrive because you didn’t receive a response within a reasonable period of time, try sending 1 more message. So much for the “valuable trick”.”Elaborate that just the goal of this second email is to confirm the acceptance of the 1st message.
Here are some examples of a second message that you can send to confirm that the email was received.
Example one (informal tone):
– I’m not trying to rush you. I just want to make sure you got my message.”
Sample two (more formal tone):
– Please confirm receiving this message now. I look forward to your response to this request later.”
Note: the purpose of these examples is to provide you with a sample wording. Be sure to put the message in your own words.
As an email marketer, I send a plenty of messages to magazine editors. They are notorious for two things: 1) changing their email addresses; and 2) not responding to correspondence.
Therefore, I often find myself in a difficult position when I do not receive a response to my correspondence. Didn’t the editor get my offer? Is the editor just not interested? This is a very difficult situation.
In most cases, I will send a second message to confirm receipt. Let me share the results of subsequent messages I sent to three people.
In two cases, the recipients did not receive my original message. In these cases, they thanked me for continuing to work and for resending my offer. (And they both bought articles!)
In the third case, the person received my initial message. I received a short response that said, ” be more patient.”He was clearly annoyed.
The point of this example is that it is not an exact science. There are no clear answers to the question about checking the receipt of an email message. You should use common sense and analyze every situation to use email more effectively.